Every family’s story in one place
From the first enquiry to the day they leave, it is one record. Nothing is typed in twice, and nothing gets lost between systems.
For UK independent schools
One place for everything your school runs on
Admissions, registers, reports, safeguarding, fees and messages home, all on one record for every pupil. The AI takes the busywork off your staff — and it can’t open safeguarding or change a thing unless someone says yes.
- One record
- From enquiry to leaving
- No AI for pupils
- Staff only, never children
- Prices published
- Per pupil, on the website
Easy to live with
Simple enough that everyone actually uses it
Easy for staff
If you can ask a colleague, you can use Chanceria. Registers take seconds, and questions are typed in plain words rather than built as reports.
Easy for families
Parents are invited by the school and see only their own children — attendance, reports, messages, payments and forms, on any device. No app to download.
Easy to move to
We bring your existing data across for you, staff and parent logins are unlimited, and you can export everything back out whenever you like.
Who we help
Made for everyone who runs the school
A head, a bursar and a safeguarding lead want completely different things from the same software. Pick yours and we’ll show you that part.
Heads and senior leaders
See your school at a glance
Bursars and finance
Fees on the pupil’s record, not in a separate system
Admissions
From first enquiry to first day, without retyping
Teachers
Less admin, more teaching
Safeguarding leads
Records only your team can see — and the AI can’t
Office and data staff
The statutory year, handled as you go
The honest bit
How most schools manage today
All of it works. All of it leaves somebody filling the gaps.
A school system with extra apps bolted on
Admissions in one place, messages in another, payments in a third. Someone ends up retyping families and chasing the gaps.
Free AI tools on the side
Handy, but it means pupil information pasted into tools that were not built for schools — which DfE guidance advises against.
Spreadsheets for everything else
Because the questions leaders ask most are the ones that take longest to answer.
What you’ll notice
Four things you can check for yourself
AI with firm limits
It only looks things up from an approved list, it cannot change your records on its own, and it cannot see safeguarding files.
Works with or without AI
Every feature has a non-AI version, so the AI is paid for as you use it and never holds the system hostage.
Your data kept separate
Each school’s records are kept apart by the database itself, as well as by our software — a second lock, not a single promise.
One record
From the first email to the final report
Every time information moves between systems something can fall out of it: a sibling link, a medical note, a fee agreement. Here, it never has to move.
- 01
Enquiry
A family asks about Year 7. Their record starts here.
- 02
Open day
Their booking is added to the same record.
- 03
Application
The form they fill in becomes the record — no retyping.
- 04
Offer
Accepted, deposit paid, place confirmed.
- 05
Joining
The applicant becomes a pupil. Nothing is typed again.
- 06
School life
Registers, marks, reports and fees on the same record.
The software
The whole school, covered
Fourteen modules, all on the same record.
Why now
Someone will ask what the AI can see
Keeping Children Safe in Education now covers AI, and the DfE has set thirteen safety standards for it. Sooner or later a governor, a parent or your DSL will want to know exactly what yours can reach.
We’ve written the answer down already — every standard, including the ones we haven’t met yet.
- Kept separate
- Your school’s records are never mixed with anyone else’s.
- The right access for each role
- People see what their job needs, and you decide who that is.
- Never public
- Your pupils, staff and families aren’t listed anywhere.
- Always yours to take
- Export everything, whenever you like.
See your own school in Chanceria
Thirty days, free. We’ll load your own data, so you’re looking at your pupils rather than an imaginary school.